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Why Passwords Do Not Work and an Alternative Approach to Protecting PDF Files

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As far as most people know, using a password is the only way to protect anything and everything on electronic devices, including all documents and files.

Of course, using passwords offers all sorts of advantages, such as the following:

Passwords are readily available – Just about every other PDF manipulation software available can create and enforce passwords for your documents. Such passwords include both document access passwords and permissions passwords, as you will find with Adobe Acrobat. With such measures being so easily available, you will find that most people do not even bother to find out if there are any other measures that they can employ. They are simply content with using whatever is available. And, unless they experience a security breach, they might spend the rest of their lives in blissful ignorance, thinking that the measures they employed are working.

They are convenient and easy to use – How many times does the average individual create a password in their lifetime? From passwords to log in to their computers, emails, social media accounts, and even mobile phones, most people have created a password before. And, creating another password should not present a problem. This ease of use may give individuals more reason to sway to password protection.

The above benefits are all well and good if you only plan on keeping the documents to yourself. If you ever need to share your files, you will open yourself up to a whole bevy of pitfalls that come with password protection. The following are examples of such problems:

The sharing process – If you send a password-protected document to a colleague, you will have to send the password as well. And, the transfer process must be secure for sensitive documents. Yet, emails may not be reliable enough and so you will have to think of other ways that cannot be intercepted. This adds another task to your to-do list. Even if you do think of a smart way to transmit the password, it does not guarantee that no one will get to it before it reaches the intended recipient.

The recipient – Most people will only show you the side of their characters that they want you to see. As such, trusting people can be disastrous when it comes to sensitive documents as the same people may end up disappointing you. For example, what makes you think that the recipient of your password and document will not also share the same with another individual. In fact, the recipient may even decide to remove the protection you set up and you will never know about it. The same holds true for permissions password that many people use to regulate how a recipient can use a document. Removing such a password is a walk in the park in today’s digital world.

Password management – Everybody can agree that using the same password for all your documents could be disastrous. Yet, coming up with 200 passwords for 200 different documents would be taxing. Also, some issues can come when creating a password for each document. Where do you store all the passwords? What happens when users forget theirs? How do you share the passwords? How do you match a password to a particular document? A simple mix up could lock everybody out from using the documents.

Password removal tools – Have you ever Googled password removal tools? You should. You will suddenly realize that your documents are much less safe than you believe after having gone through the search results. Bear in mind that some of these tools are very effective at what they claim to do.

As you have seen, passwords constitute a significant part of the problem in document security. So, how can you protect your PDFs without using passwords?  You should use DRM with public key technology.

Imagine if no one ever had to deal with passwords again.  That reality is here as DRM systems using public key technology transmit keys directly to the user’s computer, without the user knowing what the key is.  Not even the administrator will know what the key is.  So, neither of them can share the key.

In addition, the key locks to an authorized device and so the issue of password sharing will soon be a thing of the past.

There are other features that make the use of a DRM system using public key technology a better alternative to using passwords. These include the following:

 

Document use control – Controlling details, such as printing permissions and the number of views allowed for each document, are all possible with DRM. This is done persistently and access can be revoked at any time at the admin’s discretion. Also, document modification and the use of any copying features are disallowed, leaving only the secured authorized copy available.

Document use logging – It is hard not to notice weird use behaviours when you are continually monitoring how authorized parties use your documents. So, this could help prevent document theft as it will raise red flags early.

Additional security features – A dynamic watermark displaying user information is a serious thing for document thieves. After all, their identity will forever be linked to the theft. So, this added feature will have them thinking twice about their actions and the potential consequences. That should be beneficial to your document security.

 You should at least take some time to consider the two security options. Chances are that you need an upgrade and even though it might be expensive initially, the move to a DRM system should prove worthwhile in the long run. Do not delay and do not gamble with the security of any of your sensitive documents.

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Latest Gaming News and Updates

5 Types Of Gaming Apps We Expect To See Soon

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Needless to say, video games are always changing and evolving, and this may be truer in the mobile medium than anywhere else. Because of the sheer number of developers and the relatively small size of most games, there’s always something new, and seemingly with each passing month a new trend makes itself apparent. This can make the world of mobile gaming somewhat dizzying, but it also makes it all the more fun to look to the future. Doing just that, we believe these are some of the types of games we’ll be seeing more of before long.

1. Franchise Battle Royales

“Battle Royale” games like PUBG are all the rage in the mobile category – even though there are really only a few of them. The prediction we’re making though is that this general style of gaming will be picked up by popular franchises and twisted into different experiences. For example, imagine a Super Smash Bros. mobile game, but in a Battle Royale format, such that you could choose a character and be dropped into a map to brawl with other characters from the game. Think of the same thing with Pokémon, or popular Marvel heroes. There’s a ton of potential across the board.

2. Dating-Quiz Hybrids

This may be more of a reach, but there’s a natural connection to be made between ever-popular dating apps and the resurgent quiz game genre. When you think about it, filling out personal information to match with others on dating programs is almost like a personal quiz of sorts, and with these games so popular these days, it makes sense that the two concepts will eventually be paired. It’s hard to say exactly what that might look like, but imagine designing quizzes for potential partners to take in order to “qualify” to chat with you. It would be a new, game-like way of setting up a profile, such that members of the app could consistently take each other’s quizzes to match with one another.

3. Gamified Betting

This is something we view as particularly likely in the American market, where mobile betting is only just beginning to take off. As state legislatures around the country move toward legalizing real-money gambling, various bookmakers are making themselves heard: FanDuel and DraftKings quickly added sportsbooks to their daily fantasy platforms, a BetAmerica mobile app emerged, and some of the big European providers are easing into the market as well. But given that the vast U.S. market is largely transitioning from free-to-play, betting-like games (from daily fantasy to ESPN’s Streak For The Cash), it may be in these betting companies’ best interests to gamify things a bit. Thus, we expect to see betting/gaming hybrids becoming the norm.

4. AR Fighting Games

In a very limited way, Pokémon GO already introduced the idea of battling characters in augmented reality space. As AR improves though (possibly through smart glasses), it’s likely that we’ll see more in the way of AR fighting games. Imagine it in the simplest terms and you’ll start to see the appeal: Ryu and Ken of Street Fighter could do battle right in front of you, in your own front yard, with you controlling one character and either a live multiplayer opponent or the app itself controlling the other.

5. Zen VR Games

Virtual reality has already produced its share of zen-like experiences, even as mobile app games meant to relax and soothe us have gotten popular. Marrying the two concepts seems like a no-brainer that will almost assuredly happen in due time. This could happen in any number of ways, but basically we’re imagining smartphone-fueled VR games that surround us in peaceful environments and challenge us in minor, methodical ways, such that we play through games while enjoying trance-like relaxation.

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